Time Card Calculator with Breaks

Q: What if I take several breaks in a day?

Add them together and enter the total in the Break field, for example two 20-minute breaks become 40 minutes.

Q: Do paid rest breaks get deducted?

No. Only enter unpaid breaks; paid breaks should stay in your total, so leave them out of the Break field.

This free time card calculator with breaks adds up your work hours by day, subtracts your break time, and shows your total hours and pay. Use it for any kind of break — rest breaks, meal breaks, or several short breaks in one day. No sign-up.

Get the app — more features, more convenient. Want to save your timesheets, export to Excel or CSV, or add your logo to PDF reports? Those are in the app.

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## How to deduct breaks from your hours

Enter your Start and End time for each day.
Add up your unpaid breaks for the day and enter the total in the Break field.
Turn on Deduct breaks so that total is subtracted from your hours.
(Optional) Turn on Include Payment Information and set your Regular payment rate to see your pay.
Read your Total Time and Gross Pay in the summary.

Which breaks should you deduct?

Deduct only the breaks that are unpaid. Enter the total of all unpaid breaks for the day in the Break field — whether that’s one meal break or several short ones. Paid rest breaks stay in your hours, so leave those out. The calculator subtracts exactly what you enter, nothing more.

Multiple breaks in one day

The calculator uses one Break value per day, so add your breaks together first. For example, two unpaid 20-minute breaks become a single 40-minute entry. This keeps the tool simple while still giving you an accurate total.

Example

You work 7:00 AM to 4:00 PM and take two unpaid breaks: 30 minutes for lunch and 15 minutes in the afternoon.

7:00 to 4:00 = 9 hours 0 minutes.
Total breaks = 30 + 15 = 45 minutes.
Minus 45 minutes = 8 hours 15 minutes (8.25 in decimal).
At a $21.00/hour rate: $173.25 gross pay for the day.

At a glance

Free? Yes — all calculation is free.
Sign-up? No account needed.
Handles multiple breaks? Yes — enter the day’s total break time.
Works offline? Yes, after the first load.
Platforms: Web, Chrome, iPhone, Android.
In the app (Pro, one-time $6.99): Save timesheets, Excel & CSV export, logo on PDF, backup.

Do more in the app

The web calculator is free for the core math. The apps add Save / My Timesheets, Excel & CSV export, your logo on PDF reports, and data backup — a one-time $6.99, on all your devices (free in some regions).

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## FAQ

How do I deduct break time from my hours? Enter the day’s total break time in the Break field and turn on Deduct breaks; the calculator removes it from your hours worked.

What if I take several breaks in a day? Add them together and enter the total in the Break field — for example, two 20-minute breaks become 40 minutes.

Do paid rest breaks get deducted? No — only enter unpaid breaks. Paid breaks should stay in your total, so leave them out of the Break field.

Just need lunch? If you only deduct a lunch break, the time card calculator with lunch break is set up for exactly that.

Is the calculator with breaks free? Yes — all calculation is free with no sign-up. Excel and CSV export are Pro features in the app.

Do I have to deduct breaks? Only if they’re unpaid. Turn Deduct breaks on for unpaid time, or leave it off for paid breaks.

Can I enter a different break each day? Yes — each day has its own Break field.

Is it free? Yes — all calculation is free with no sign-up. Save, Excel/CSV and branded PDF are Pro features in the app.

This tool provides estimates and is not legal, tax, or payroll advice.