How the Time Card Calculator works
You enter your Start and End times (and any break) for each day, and the calculator adds up your daily and weekly hours — and your pay, if you add a rate. No sign-up.
Step by step
- Set your week. Use Show weekend for 5 or 7 days, and Week start to pick the first day.
- Enter times. Add Start and End for each day, in 12-hour or 24-hour format.
- Handle breaks. Put unpaid time in Break and turn on Deduct breaks.
- Add overtime (optional). Turn on Include Payment Information, set your Regular payment rate, then choose Calculate Overtime (Standard) or California Overtime Calculations.
- Read the result. The summary shows Regular Time, Overtime (Reg x1.5), Total Time, and Gross Pay — in decimal and HH:MM.
- Save or share. Print or save a PDF for free; in the app you can Save, export Excel/CSV, add a logo, and back up your data.
What it does not do
To keep things simple, the calculator totals one week at a time and works within a single day. It doesn’t use calendar dates, multi-week grids, or multiple employees — for a longer period, total each week and add them.
At a glance
- Input: Start, End, Break per day.
- Options: overtime, rate, rounding, 12/24-hour.
- Output: total hours (decimal + HH:MM) and gross pay.
- Free with no sign-up; Pro extras in the app.
FAQ
How does a time card calculator work? You enter Start and End times (and any break) for each day; it adds up your hours and, with a rate, your pay.
Do I need to enter dates? No — it totals by day of the week. Dates are an optional label for printing only.
Is it free? Yes — all calculation is free with no sign-up.